1. ABOUT US AND THE PURPOSE OF THIS NOTICE
Nick E F Wilson Ltd is an accountancy and tax advisory firm. We are registered in
England and Wales as a limited liability company under number: 15761072 and our
registered office is at 124 City Road, London, United Kingdom, EC1V 2NX.
This notice will tell you how we look after your personal data, about your privacy
rights, and about our compliance with and your protections under Data Protection
Legislation.
In this notice “Data Protection Legislation” means any applicable law relating to the
processing, privacy, and use of Personal Data, including the Data Protection Act
2018 and the Privacy and Electronic Communications (EC Directive) Regulations
2003, as amended by The Data Protection, Privacy and Electronic Communications
(Amendments etc) (EU Exit) Regulations 2020.
For the purpose of the Data Protection Legislation and this notice, we are the ‘data
controller’. This means that we are responsible for deciding how we hold and use
personal data about you. We are required under the Data Protection Legislation to
notify you of the information contained in this privacy notice.
2. THE KIND OF INFORMATION WE HOLD ABOUT YOU
The information we hold about you may include the following:
• personal data which you provide (examples include: your name, age, birth date,
mobile number(s), telephone number(s), mailing or residential address, email
address, passport or other identification number, and any other information
relating to individuals that you have provided to us during our interaction with
you);
• details of contact we have had with you in relation to the provision, or the
proposed provision, of our services;
• details of any services you have received from us;
• our correspondence and communications with you;
• information about any complaints and enquiries you make to us; and
• information from research, surveys, and marketing activities.
3. HOW WE MAY COLLECT YOUR PERSONAL DATA
We obtain your personal data directly from you when:
• you request a proposal from us in respect of the services we provide;• you engage us to provide our services and also during the provision of those
services; and
• you contact us by email, telephone, post (for example when you have a query
about our services).
We may also obtain your personal data indirectly:
• from third parties and/or publicly available resources (for example, from
Companies House).
4. HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU
We may process your personal data for purposes necessary for the performance of
our contract with you and to comply with our legal obligations.
We may also process your personal data for the purposes of our own legitimate
interests provided that those interests do not override any of your own interests,
rights and freedoms which require the protection of personal data. This includes
processing for marketing, business development, statistical and management
purposes.
Please note that we may process your personal data for more than one lawful basis
depending on the specific purpose for which we are using your data.
Situations in which we will use your personal data
We may use your personal data in order to:
• carry out our obligations arising from any agreements entered into between you
and us (which will most usually be for the provision of our services);
• provide you with information related to our services and our events or seek your
thoughts and opinions on the services we provide; and
• notify you about any changes to our services.
In some circumstances we may anonymise or pseudonymise the personal data so
that it can no longer be associated with you, in which case we may use it without
further notice to you.
We may also process your personal data without your knowledge or consent, in
accordance with this notice, where we are legally required or permitted to do so.
Data retention
We will only retain your personal data for as long as is necessary to fulfil the
purposes for which it is collected.
When assessing what retention period is appropriate for your personal data, we take
into consideration the requirements of our business and the services provided, any
statutory or legal obligations and the purposes for which we originally collected the
personal data.
Change of purpose
Where we need to use your personal data for a reason, other than the purpose for
which we originally collected it, we will only use your personal data where that reason
is compatible with the original purpose. If we need to use your data for a new
purpose, we will notify you and communicate our legal basis for this new processing.
5. DATA SHARING
We will share your personal data with third parties where we are required by law,
where it is necessary to administer the relationship between us, or where we have
another legitimate interest in doing so. This may include sharing your personal data
with a regulator or to otherwise comply with the law.
“Third parties” includes third-party service providers. The following activities are
carried out by third-party service providers: IT and cloud services and administration
services. We only permit our third-party service providers to process your personal
data for specified purposes and in accordance with our instructions.
We may share your personal data with other third parties, for example in the context
of the possible sale or restructuring of the business. We may also need to share your
personal data with a regulator or to otherwise comply with the law.
6. TRANSFERRING PERSONAL DATA OUTSIDE THE UNITED
KINGDOM (UK)
We will not transfer the personal data we collect about you outside of the UK.
7. DATA SECURITY
We have put in place commercially reasonable and appropriate security measures to
prevent your personal data from being accidentally lost, used or accessed in an
unauthorised way, altered or disclosed.
We have put in place procedures to deal with any suspected data security breach
and will notify you and any applicable regulator of a suspected breach where we are
legally required to do so.
8. RIGHTS OF ACCESS, CORRECTION, ERASURE, AND
RESTRICTION
Your duty to inform us of changes
It is important that the personal data we hold about you is accurate and current.
Should your personal information change, please notify us of any changes of which
we need to be made aware by contacting us, using the contact details below.
Your rights in connection with personal data
Under certain circumstances, by law you have the right to:
• Request access to your personal data. This enables you to receive details of the personal data we hold about you and to check that we are processing it lawfully.
• Request correction of the personal data that we hold about you.
• Request erasure of your personal data. This enables you to ask us to delete or
remove personal data where there is no good reason for us continuing to process
it. You also have the right to ask us to delete or remove your personal data where
you have exercised your right to object to processing (see below).
• Object to processing of your personal data where we are relying on a legitimate
interest (or those of a third party) and there is something about your particular
situation which makes you want to object to processing on this basis. You also
have the right to object where we are processing your personal information for
direct marketing purposes.
• Request the restriction of processing of your personal data. This enables you to
ask us to suspend the processing of personal data about you, for example if you
want us to establish its accuracy or the reason for processing it.
• Request the transfer of your personal data to you or another data controller if the
processing is based on consent, carried out by automated means and this is
technically feasible.
If you want to exercise any of the above rights, please email our Data Protection
Point of Contact at nick@nickefwilson.com.
You will not have to pay a fee to access your personal data (or to exercise any of the
other rights). However, we may charge a reasonable fee for the administrative costs
of complying with the request if your request for access is manifestly unfounded or
excessive. Alternatively, we may refuse to comply with the request in such
circumstances.
We may need to request specific information from you to help us confirm your identity
and ensure your right to access the information (or to exercise any of your other
rights). This is another appropriate security measure to ensure that personal
information is not disclosed to any person who has no right to receive it.
9. RIGHT TO WITHDRAW CONSENT
In the limited circumstances where you may have provided your consent to the
collection, processing and transfer of your personal data for a specific purpose (for
example, in relation to direct marketing that you have indicated you would like to
receive from us), you have the right to withdraw your consent for that specific
processing at any time. To withdraw your consent, please email our Data Protection
Point of Contact at nick@nickefwilson.com.
Once we have received notification that you have withdrawn your consent, we will no
longer process your personal information (personal data) for the purpose or purposes
you originally agreed to, unless we have another legitimate basis for doing so in law.
10. CHANGES TO THIS NOTICE
Any changes we may make to our privacy notice in the future will be provided to you
via email.
This privacy notice was last updated on 28/08/2024.
11. CONTACT US
If you have any questions regarding this notice or if you would like to speak to us
about the manner in which we process your personal data, please email our Data
Protection Point of Contact at nick@nickefwilson.com.
You also have the right to make a complaint to the Information Commissioner's
Office (ICO), the UK supervisory authority for data protection issues, at any time. The
ICO’s contact details are as follows:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone - 0303 123 1113 (local rate) or 01625 545 745
Website - https://ico.org.uk/concerns